YEAR ONE / MAINTAIN

Employee Cost Tool

What would this person actually cost the practice once the costs around the salary are included?

Salary and employer costs

The contracted salary and the employer contributions that sit on top of it.

Example figures - replace these with your own. The rates shown are illustrative, not statutory.

Currency

Gross annual salaryThe actual contracted annual salary for their working pattern. For part-time, enter the real salary you expect to pay - not a full-time-equivalent.Employer payroll tax / social contribution (%)Varies by country - for example Employer NI in the UK. Enter the rate appropriate to you. Year One does not calculate statutory payroll liability.Employer pension / retirement contribution (%)Fully editable. The example rate is not a statutory minimum, and no qualifying-earnings rules are applied.

Cost of the seat

Recurring annual costs of having this person in the practice.

Software and licencesCAD/BIM, Adobe, rendering, project management, cloud tools.Workspace / deskOffice, desk or facilities contribution.Training / professional feesCPD, memberships, registration support where applicable.Benefits / insurance / payroll adminRecurring employment-specific benefits or administration.Other recurring annual costOne flexible field for anything not covered above.

Recurring role costs£4,700

Hiring and setup

One-off costs to bring this person on board. These land in the first year only - they do not repeat.

Recruitment / hiringAgency, advertising, interview and recruitment spend.Equipment / setupComputer, monitor, desk, peripherals, initial setup.Other one-off costOne flexible field for any other setup cost.

One-off hiring / setup£3,500

What this employee costs

Loaded cost

Ongoing annual cost£52,700

A £40,000 salary is a £52,700 ongoing annual commitment.

Per month£4,392

First year£56,200

Above salary · +32%£12,700

Cost breakdown

First-year total - one-off costs added

Ongoing £52,700One-off £3,500

Salary: £40,000
Employer payroll / social contribution: £6,000
Employer pension: £2,000
Recurring role costs: £4,700
Ongoing employment cost: £52,700
One-off hiring / setup: £3,500
First-year employment cost: £56,200

The salary is only part of the commitment. Based on these assumptions, this employee adds £4,392 per month to the practice's ongoing costs. The costs around the salary add £12,700 a year, taking the ongoing commitment to £52,700.

The first year is £3,500 higher because of hiring and setup costs. Those costs do not repeat in the ongoing annual figure.

Plan for the ongoing monthly cost of £4,392 before committing to the hire. Allow for a first-year total of £56,200, including £3,500 of one-off costs.

Your figures are saved on this device.

This is a planning tool, not payroll software, tax advice or a statutory calculator. Employer taxes, pension obligations and employment costs vary by jurisdiction - use figures appropriate to your circumstances.